Working with TAMSF:  Next Steps

We’re glad you’d like to know more about working with us. We’re here to help you through the process of transitioning to our team. 

Here’s how we’ll handle things:

• If requested, we meet the board and give your board members a presentation of our services. The board votes to hire TAMSF, and signs a management agreement.

• The board notifies the current property management company of the cancellation of the contract with a “30-day notice.”

• We contact the current property management company and obtain the following:

  • Member listing with property, billing addresses, lot and tract information.

  • A special assessment notice, if applicable.

  • Association fiscal information. 

  • Association vendor information including insurance certificates.

  • Rules & Regulations, Architectural Guidelines, and any other policies.

  • Copies of prior year’s tax returns and all open bank statements.

  • A year’s worth of minutes, budget, financial statements, and bank account reconciliations.

• We sign signature cards with the President and Treasurer.

• We request a $5,000 check made payable to the association to establish a new bank account to allow us to pay some of the initial utility bills.

• We populate our management software with all of the homeowners.

• We create an annual calendar with your board and schedule all of the board meetings.

• We send a “Welcome Letter” to all homeowners and give them contact information and payment options.

• We transfer all funds to the new account and begin the active management of your community or association.

We will strive to make the transition to our company as seamless and smooth as possible. Although this process is a bit time consuming, once we have commenced with the management of your association, you will find our level of service and our commitment to excellence to be worth any inconveniences encountered during the transition.

We can’t wait to manage your happiness. Contact TAMSF  today.